If you’ve come to church recently (and if you haven’t, why not????), then you’ve heard me discuss my recent conversion to organization. Yes, I admit it — I’ve been a hoarder, a pack rat, a pile creator, a messy desk person. When people have asked to use my desk - either at home or in church - they’ve gotten scared. They didn’t know what stuff to push off to the side in order to use the desk.
I had piles all over the place. Bills, receipts, newspaper or Internet articles, unopened mail, or just plain junk — all of it, piled up, all ready to topple over.
Then came October 27th and the article in the Wall Street Journal outlining a Japanese organization technique, originally crafted for manufacturing but now has found its way into offices and personal lives, called “5S.”
Essentially, this technique promotes the notion that if someone doesn’t need a particular item, it is to be either filed away or thrown out. In manufacturing, you would only have those items that were needed available for the workers, and everything else would be in storage or in the recycling bin. The manufacturing floor would be cleaned everyday and all items would be neat.
In the office, the same technique is used. For example, if you do not need a particular file, why have it on your desk? Or if you’re not going to use it, why have it near you? Why not file it into storage? Or even better, digitally file it away in order to reduce storage space?
The article made me think.
In its usage, “5S” uses five distinct processes to create an organized workplace, which also can be adapted to a personal home life, creating an organized home. Those areas are as follows:
Sort: Figure out what you need and what you don’t need; red tag questionable items to be figured out later; be ready with a lot of garbage bags.
Straighten: Make your work area accessible and easy to understand. Put things that you use regularly near your, keeping everything organized in their proper area. This promotes work flow. For example, if you’re working at home at your desk, you would want pens and paper nearby, not coupons for pizza.
Shine: After sorting all your stuff and straightening your desk or work area out, clean it up….everyday.
Standardize: Make sure that your previous efforts weren’t for naught — create an organized work schedule to make sure the above are rolled into your normal work life.
Sustain: After all that work, you have to keep it going.
So far, I am slowly creating this environment at home and at church. My desk in church is neat. It has to be. With only my iMac, back-up drive, telephone, a statue of Jesus, Mary, and Joseph, and a Don Mattingly figurine painted in a Cubs uniform on my desk, it is pretty neat.
At home, I am slowly building to this. My living areas are almost in this organized condition. The home office is still a disaster, but it is a 5S disaster. I am in the sorting process. Thank goodness for sanitation workers hauling off all my recyclables and non-recyclables.
I will let you know when this process is complete. If you want to see my desk, you have to come to church.